How to Successfully Plan a Boat Party: 6 Essential Tips
Would you love to host a party on a boat but donât know where to start? Let Native Spaces guide you with a few simple tips to help you plan your event smoothly.
Boat parties are a great option for both corporate gatherings and more intimate private events.
To enjoy a truly great evening, planning ahead is essential.
Here are the 6 must-know tips to organise your boat event:
1. Set a Budget
Just like any other event, you need a clear budget. Defining a realistic budget is a key step when planning a boat party.
Here are the main cost points to consider:
A. Boat Rental Cost
Prices vary depending on the type of boat, size, capacity, and rental duration. For example:
- Luxury yachts: These can cost several thousand euros for an evening. They often include premium equipment, a professional crew, and extra features like jacuzzis or meeting rooms.
- Catamarans & sailboats: Less expensive but still stylish, usually ranging between âŹ500 and âŹ3000 depending on the boat and the rental period.
- Small or local boats: Perfect for intimate events or smaller budgets, often costing between âŹ200 and âŹ1000.
For an accurate estimate, check our dedicated page and browse a variety of available boats with price details.
B. Fuel & Crew Fees
Fuel costs depend on the itinerary and type of boat. Some boats also require a professional crew:
- Fuel: This may be included in the rental or billed separately.
- Crew: If a captain or service staff is needed, additional fees may apply unless included in the rental price.
C. Catering Services
Food and drinks must fit your overall budget:
- Service style: Buffet, seated dinner, cocktail format⊠prices vary.
- Quality & variety: Premium products or upscale alcoholic drinks increase the overall cost.
- Dietary needs: Plan ahead for special diets, which may slightly impact pricing.
D. DĂ©cor & Setup
DĂ©coration shapes the mood of your evening:
- Theme & décor: Flowers, lighting, drapery, or themed décor can raise the total cost.
- Furniture: Some boats include basic furniture, but extra tables, chairs or umbrellas may need to be rented.
E. Entertainment & Activities
Entertainment plays a huge role in guest experience:
- Music (DJ, band, or sound system)
- Extra activities (water games, performers, fireworksâŠ)
F. Insurance & Permits
Donât forget mandatory extras:
- Insurance: Check what's included and consider extra coverage if needed.
- Permits: Some activities or locations require permits, which may involve extra fees.
If you still have no idea how much your event may cost, visit Native Spaces to see real prices for our boat listings or contact our team for expert guidance.
2. Build Your Guest List
Knowing how many people will join is key for smooth planning.
Your budget will also help you estimate how many guests you can comfortably invite.
A. Estimate Guest Count
- Initial contact: Start with a draft list and check early availability.
- RSVP: Send official invitations and request RSVPs with a clear deadline.
- Waiting list: If your budget is tight, keep a flexible secondary list.
B. Align with Your Budget
- Cost per person: Calculate an approximate cost per guest including rental, catering, drinks, and activities.
- Priorities: If needed, rank your invitees (close friends, family, key business partnersâŠ).
Knowing the exact guest count helps you pick the right boat size.
3. Find the Right Yacht
Your boat choice depends on your budget and your guest list.
Our most popular boats are yachts and catamarans, and you can choose between cruising at sea or staying at the dock.
A. Size & Capacity
- Max capacity: Ensure the boat can comfortably host all guests, plus crew and staff.
- Layout: Check indoor and outdoor areas, decks, reception rooms, dance areasâŠ
B. Comfort & Safety
- Room to move: Pick a boat where guests wonât feel cramped.
- Safety equipment: Ensure life jackets, fire extinguishers and safety gear are available.
C. Types of Boats
- Luxury yachts: Perfect for VIP events with smaller groups.
- Catamarans: Great for relaxed events with medium-sized groups. They offer good stability and plenty of outdoor areas.
- Charter boats: Designed for bigger groups, often with multiple facilities.
D. Logistics
- Boarding: Choose an accessible marina with proper boarding areas.
- Parking & transport: If parking is limited, arrange shuttles.
Browse options on Native Spaces or contact our team if you need help selecting the right boat.
4. Choose Quality Catering
Food and drinks are essential to a successful boat party.
Types of Dishes
- Finger food: Easy to eatâcanapĂ©s, skewers, tapas, cheese and charcuterie boardsâŠ
- Buffet: A flexible option with hot and cold choices.
- Custom menus: For a more polished experience, choose a seated meal tailored to guest preferences.
Allergies & Dietary Needs
Ask guests in advance and ensure all dishes are clearly labelled. Provide alternatives for vegan, vegetarian or gluten-free diets.
Drink Selection
- Alcohol: Wines, beers, cocktails, spirits⊠a cocktail bar is always a hit.
- Non-alcoholic: Juices, sodas, sparkling and still water.
- Signature drinks: Create one or two signature cocktails for a personal touch.
Quality & Presentation
- Work with experienced caterers (Native Spaces can recommend trusted partners).
- Pay attention to food presentationâit matters a lot on a boat.
Service & Logistics
- Hire service staff to keep things running smoothly.
- Ensure the boat has enough kitchen space and proper equipment.
5. Plan Fun Activities
Activities help set the mood and keep guests entertained.
Daytime Ideas
- Remote-controlled boat races
- Water activities: Paddleboarding, kayaking, swimming (weather permitting)
- Live music: A DJ or small band works great in the afternoon
Evening Ideas
- Afterwork cocktail: With premium drinks and gourmet bites
- Outdoor cinema: If the deck allows, set up a screen
- Dance party: Turn the deck into a dance floor with lights and good sound
Always prepare a backup plan in case of bad weather.
6. Stay Safe
Rememberâyouâre on a boat! Check that you have enough life jackets and a first-aid kit.
Always check the weather forecast before departure and bring a radio to stay updated on any changes.